Booking & Event Policies
1. Reservation Deposit & Payments: To secure your event date, a deposit of $150 is required at the time of booking. The remaining balance will be due 48 hours prior to your scheduled event.
2. Cancellation & Refunds:
Cancellations made more than 7 days prior to the event will be refunded all monies paid toward the event.
Cancellations made within 2-7 days of the event will forfeit the $150 deposit but incur no further charges.
No-shows or cancellations made within 48 hours of the event forfeit all payments, but the total balance paid (less the deposit) can be applied as a credit toward a rescheduled event within 180 days.
3. Colorado Weather Policy: Forecasts of rain, snow, heat, or cold are generally not grounds for last-minute cancellation or refunds. In the event of extreme temperatures or hazardous weather conditions where driving conditions are unsafe, The Colorado Sandbox reserves the right to reschedule your event. Any event cancelled or rescheduled by The Colorado Sandbox will be eligible for a full refund of all monies paid.
4. Parking & Site Access Requirements: The Client must provide a relatively flat, clear, and safe parking space of at least 25 linear feet with a minimum vertical clearance of 10 feet. Suitable locations include private driveways, legal curbside parking, open parking lots, or flat dirt or grass fields. The Colorado Sandbox drivers reserve the absolute right to refuse to park or operate in any location deemed unsafe, steep, or a hazard. Delays in starting the party due to clearing a parking space will not extend the scheduled end time of the event.
5. Equipment Damage & Behavior: The Client assumes full financial liability for any theft, vandalism, or intentional/reckless damage caused to The Colorado Sandbox trailer, internal systems, toys, or construction equipment by event participants. An adult over the age of 18 must remain present on the property at all times.
6. Assumption of On-Site Supervision & Minor Liability: The Client acknowledges that The Colorado Sandbox provides an unstaffed, unmonitored equipment rental. Upon delivery, set up, and departure of The Colorado Sandbox personnel, the Client assumes full, absolute, and exclusive responsibility for the active supervision and safety of all participants. The Client certifies that they will not permit any minor child to enter the trailer without the prior express consent and execution of a Participant Liability Waiver by that minor’s legal parent or guardian.
7. Third-Party Indemnification and Hold Harmless: The Client agrees to defend, indemnify, and hold completely harmless The Colorado Sandbox, LLC, its owners, and employees from and against any and all claims, demands, lawsuits, losses, liabilities, injuries, or legal expenses (including reasonable attorney fees) brought by third parties—including but not limited to event guests, neighborhood children, and invitees—arising out of or resulting from the use, operation, or presence of the trailer during the Client's rental period. This obligation applies regardless of whether the injured party executed a separate participant waiver.